Personal Assistant To General Manager - Waldorf As

Job Summary

EOE/AA/Disabled/Veterans

What are we looking for

Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow:

• Previous relevant experience (preferably in a medium to large size hotel); preferably in a similar capacity
• Good understanding of hotel operations practices and procedures
• Excellent English language skills
• Proficient with MS Word Excel PowerPoint Outlook and office equipment
• Strong communication and human-relation skills

• Highly organized and detail oriented

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
• Certification: Certification in Secretarial/Administration skills
  
  What will it be like to work for Hilton
  
  

Hilton is the leading global hospitality company spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

What will I be doing

A Personal Assistant to the General Manager is responsible to provide the General Manager with administrative support including typing filing answering telephones taking messages maintaining appointment calendar making travel arrangements and other general office duties. Assumes full responsibility for all administrative duties in the Executive Office ensuring professional and timely execution of all tasks. Specifically you will be responsible for performing the following tasks to the highest standards:

• Schedule and manage General Manager calendar and travel arrangements

• Draft and/or prepare memorandums and business correspondence for General Manager ensuring the accuracy of all documents provided

• Attend & coordinate monthly meetings take meeting notes for General Manager
• Design and prepare departmental reports as requested by General Manager

• Create and develop presentations for General Manager

• Monitor incoming emails prioritizing issues and responding to any requests possible

• Responsible for tracking and administrating monthly attendance of the Department

• Acts as liaison between various departments and the General Manager
• Ensure all daily operational functions are completed smoothly and efficiently
• Prepare and track VIP guest lists welcome letters in coordination with General Manager & Front Office

• Order and maintains office supplies and equipment

• Schedule meetings and completes arrangements for meeting venues and food and beverage as required
• Complete special projects as required

Required Experience:

Director

Key Skills

• Typing
• MailChimp
• QuickBooks
• Web Development
• Personal Assistant Experience
• Group Fitness
• Front Desk
• Personal Training
• Social Media Management
• Program Design
• Bookkeeping
• Content Creation

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