Senior Admin

We are seeking a highly organized, proactive, and detail-oriented Senior Admin to join our dynamic team in Cairo. This is not a routine clerical role as a senior member of our operations team, you will be the backbone of our daily office functions, leading administrative strategy, streamlining processes, and supporting executives with high-level coordination. If you thrive in a fast-paced environment, possess exceptional problem-solving skills, and take pride in creating order out of chaos, we want to hear from you.

Role Overview

As the Senior Admin, you will own the administrative framework of our Cairo office. You will manage complex calendars, coordinate cross-departmental communications, oversee office facilities, and provide direct support to senior leadership. Your work will directly impact productivity and employee experience, ensuring that every operational detail runs smoothly and efficiently. This is a full-time, on-site position based in Cairo, with compensation offered in USD.

Key Responsibilities

• Executive Support: Manage and prioritize calendars for senior managers, scheduling meetings, appointments, and travel arrangements (domestic and international), including visa coordination and itinerary planning.
• Office Operations: Oversee daily office activities, including vendor management, supply pcorrespondence. Maintain confidential files and records with utmost discretion.
• Event Coordination: Plan and execute internal events, team-building activities, and leadership off-sites, handling logistics from venue booking to catering.
• Budget Assistance: Track administrative expenses, process invoices, and assist with monthly budget reporting for the operations department.
• Team Leadership: Guide and mentor junior administrative staff, assigning tasks and ensuring quality, timely delivery of work.
• Stakeholder Liaison: Act as the primary point of contact for visitors, clients, and external partners, representing the company with professionalism.

Desired Candidate Profile

• Experience: Minimum of 6 8 years of progressive administrative experience, with at least 2 years in a senior or lead administrative role. Experience supporting C-level executives is strongly preferred.
• Education: Bachelor s degree in Business Administration, Management, or a related field. Equivalent professional experience will be considered.
• Organizational Skills: Proven ability to manage multiple priorities, meet tight deadlines, and adapt to changing circumstances without losing attention to detail.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual communication tools (Zoom, Teams). Experience with project management software (e.g., Trello, Asana) is a plus.
• Communication: Excellent written and verbal communication skills in both English and Arabic. Ability to interact confidently with all levels of staff and external contacts.
• Problem-Solving: Proactive mindset with a knack for anticipating needs and resolving issues before they escalate. Demonstrated resourcefulness and initiative.
• Discretion: High level of integrity and ability to handle sensitive and confidential information with complete professionalism.
• Location & Eligibility: Must be based in or willing to relocate to Cairo, Egypt. Eligibility to work full-time in Egypt is required.