مشرف إداري

We are looking for an experienced Administrator Supervisor to manage and coordinate administrative activities from the Cairo office and provide continuous support to the company’s site operations. The position will be responsible for following up on administrative requests, payments, documents, suppliers, and other operational requirements, ensuring that all requests are properly coordinated, approved, and completed on time. Key Responsibilities Follow up on daily administrative activities and requirements from the Cairo office. Coordinate with the Suez/Ain Sokhna site regarding administrative needs and requests. Prepare and follow up on payment requests, invoices, and supporting documents. Coordinate with the Finance/Accounting Department to ensure payments are processed on time. Follow up on government payments, suppliers' payments, service providers, and other administrative expenses. Verify payment documents and ensure that the required approvals are obtained before submission. Maintain records of payment requests, invoices, receipts, and other financial documents related to administration. Follow up with suppliers and service providers regarding quotations, invoices, payments, and outstanding issues. Coordinate administrative procurement and purchasing requirements when needed. Monitor the status of pending requests and provide regular updates to management. Coordinate with different departments to collect required documents and information. Maintain organized administrative records and ensure proper filing of documents. Support the site team with Cairo-based administrative requirements. Ensure that administrative procedures and company policies are properly followed. Prepare regular reports on administrative activities, pending payments, and outstanding requests. Perform other administrative duties assigned by the direct manager. Requirements Bachelor’s degree in Business Administration, Management, Accounting, or a related field.3–5 years of experience in administration, office management, or a similar supervisory role. Previous experience in payment follow-up, invoices, suppliers, and administrative expenses is preferred. Good knowledge of Microsoft Office, especially Excel and Word. Strong follow-up and coordination skills. Good communication and negotiation skills. Strong attention to detail and ability to organize multiple tasks. Ability to coordinate effectively with the Cairo office, site, Finance, HR, suppliers, and other departments. Good command of English; Chinese language is an advantage. Ability to work independently and follow up on tasks until completion.