موظف إدارة الموارد البشرية

Main mission: To ensure the administrative management of employees throughout their integration process, guaranteeing the compliance of files, adherence to procedures, and quality of service provided to employees, managers, schools, and internal stakeholders. The People Administration Delivery Officer contributes to the smooth execution of administrative activities related to apprentices, interns, and new employees, while ensuring the reliability of data in HR tools.

Main responsibilities

1. Administrative management of apprentices
   
   • To compile and monitor the administrative files of apprentices.
   • Prepare apprenticeship contracts and ensure their compliance.
   • Collect and verify the supporting documents necessary for hiring.
   • To ensure administrative exchanges with schools and relevant stakeholders.
   • Complete the administrative procedures related to apprenticeship contracts.
   • Prepare and monitor declarations to the OPCOs.
   • Ensure follow-up on opportunities and renewals when necessary.
   • Update the information in the HR systems.
2. Administrative management of interns
   
   • Prepare and check internship agreements.
   • Ensure the collection and verification of administrative documents.
   • Coordinate the signing of agreements with the various stakeholders.
   • Carry out the administrative follow-up of internships throughout their duration.
   • To guarantee the quality and compliance of the files.
   • Ensure that data is kept up to date in HR tools.
3. Onboarding administratif
   
   • To assist future employees in completing the administrative formalities prior to their arrival.
   • Ensure the collection, control and validation of documents necessary for hiring.
   • To answer questions from prospective employees regarding their administrative file.
   • Monitor the integration steps in Workday.
   • Ensure that the files are complete before the arrival date.
   • Ensure a smooth and high-quality employee experience during the integration process.
4. Management of contractual documents and electronic signatures
   
   • Prepare the contractual documents in accordance with the procedures in force.
   • To place contracts, amendments and other documents in PeopleDoc.
   • Launch electronic signature campaigns with the various stakeholders.
   • Ensure follow-up on signatures and carry out necessary reminders.
   • Check that the signed documents have been received correctly.
   • To guarantee the archiving and traceability of administrative documents.
5.