مسؤول الإدارة المكتبية والموارد البشرية

1. Context and purpose of the position

In a rapidly growing consulting and engineering company environment, the Office & HR Administration Officer ensures the coordination and execution of HR administrative activities and the daily management of the site.

He/she contributes to the quality of the employee journey, from the preparation of arrival to departure from the company, while ensuring the reliability of administrative files, the proper application of internal procedures and the availability of the resources necessary for the operation of the site.

The position combines an HR administrative dimension, a responsibility for coordinating general services and a strong service orientation towards employees and managers.

The objective is to guarantee a structured, compliant, functional work environment that is adapted to the evolution of the workforce.

2. Main Missions

• Ensure HR administrative management: personnel files, contracts, absences, medical visits, certificates and monitoring of HR data.
• Manage the onboarding/offboarding processes for employees in coordination with the HR, IT and Facilities teams.
• Contribute to the smooth running of the premises and general services: management of service providers, supplies, orders, maintenance and logistics.
• Ensure the monitoring of equipment, badges, access and inventories in order to guarantee the security and traceability of assets.
• Supporting employees with their administrative requests and contributing to the improvement of the employee experience.
• Ensure compliance with internal procedures, confidentiality, security and compliance rules, and participate in internal audits and controls.

Comp tences techniques

• Good knowledge of personnel administration processes.
• Knowledge of the main administrative obligations related to employee management.
• My proficiency with office software, particularly Excel, Outlook and Word.
• Ability to maintain up-to-date tracking spreadsheets and administrative databases.
• Experience with an HRIS, a ticket management tool or an asset management tool is appreciated.
• Ability to prepare reports, procedures and administrative documents.
• Knowledge of purchasing, ordering and supplier monitoring processes.
• Raising awareness of the rules of confidentiality, physical security and protection of personal data.

Behavioral skills

• Organization, rigor and reliability.
• Ability to manage multiple requests in parallel and prioritize emergencies.
• Discretion and respect for confidentiality.
• Autonomy in execution and the ability to raise alerts at the appropriate level.
• Team spirit and ability to work with multiple roles.
• Attention to detail and a culture of traceability.

LANGUAGES

• French: fluent, both written and spoken.
• English: Professional level preferred for clients during visits

Desired Candidate Profile

Formation

• Bac+2 Bac+3 in business management, administration, human resources, organizational management or equivalent field.
• Additional training in personnel administration or Office Management is an asset.

Professional experience

• 1 to 3 years of experience in a similar position, ideally in an IT services company, a consulting firm, an engineering company or a multi-site organization.
• Experience in HR administration and administrative management of employees.
• Experience in coordinating general services, managing service providers and monitoring working resources.
• Experience in a structured environment subject to group procedures, audits or security requirements is appreciated.