مساعد إداري

Key Responsibilities

Provide general administrative and clerical support to management and department staff.

Prepare, organize, and maintain company documents, files, and records.

Handle incoming and outgoing correspondence, emails, and official communications.

Prepare letters, reports, memos, presentations, and other documents as required.

Maintain proper filing systems for both physical and electronic records.

Coordinate meetings, appointments, and internal schedules.

Prepare meeting agendas, take minutes, and follow up on action items when required.

Assist with travel arrangements, hotel bookings, transportation, and other logistics.

Coordinate with HR, Finance, Procurement, Operations, and Project teams for administrative requirements.

Maintain employee and project-related administrative records.

Assist with attendance, leave records, timesheets, and other employee documentation where required.

Support the preparation and submission of invoices, purchase requests, expense claims, and other administrative documents.

Monitor office supplies and coordinate procurement of stationery and other office requirements.

Maintain records of office assets, equipment, and inventory.

Receive visitors and provide appropriate assistance and coordination.

Answer telephone calls and respond to routine inquiries professionally.

Assist in preparing reports and maintaining trackers using Microsoft Excel.

Ensure confidential documents and information are handled securely.

Support management and project teams with ad-hoc administrative tasks.

Ensure administrative activities are completed accurately and within required timelines.

Required Qualifications

Diploma or Bachelor's degree in Business Administration, Management, or a related field.

2–4 years of experience in an administrative or office support role.

Good knowledge of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.

Strong organizational and time-management skills.

Good written and verbal communication skills.

Ability to maintain accurate records and handle confidential information.

Strong attention to detail and follow-up skills.

Ability to coordinate with multiple departments and stakeholders.

Good command of English; knowledge of Arabic is an advantage.

Ability to work independently and as part of a team.