Secretary / Project Coordinator

Job Summary

We are seeking a proactive and detail-oriented Secretary / Project Coordinator to support our team with administrative scheduling and coordination tasks across various projects. This role is vital to ensuring smooth communication organized workflow and timely task delivery within project-based or fast-paced environments.

Key Responsibilities:

• Manage calendars schedule meetings and coordinate appointments across teams

• Prepare and distribute meeting agendas take accurate minutes and follow up on action items

• Maintain and organize project files records and documentation

• Monitor deadlines and ensure timely submission of deliverables

• Assist with task tracking using tools like MS Project Asana or equivalent

• Provide logistical and operational support to project teams including travel arrangements event coordination and resource tracking

• Facilitate communication among stakeholders through email Microsoft Teams or Slack

• Support reporting by gathering data and assisting in the preparation of presentations or status updates

Qualifications :

Key Skills & Qualifications:

• Diploma or Bachelors degree in Business Administration Office Management or a related field

• Minimum of 2 years experience in administrative or coordination roles (project-based experience is a plus)

• Strong organizational skills with the ability to handle multiple priorities and meet deadlines

• Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration tools like Microsoft Teams or Slack

• Familiarity with project management tools such as Asana Trello or MS Project

• Excellent communication skills in English (Arabic is a plus)

• Ability to work independently and as part of a cross-functional team

Preferred Attributes:

• Experience working in a PMO or supporting multiple project managers

• High attention to detail and problem-solving attitude

• Discretion and confidentiality in handling sensitive information

Remote Work :

No

Employment Type :

Full-time

Key Skills

• Automobile Sales
• Employee Relations
• Conflict Management
• Management Administration
• KG Teaching

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