مساعد مدير إدارة المشتريات

Job Summary

The incumbent of this position is responsible for supporting the Procurement Department Manager and the Commercial Department in overseeing strategic procurement operations, commercial contract management, and developing relationships with local and international suppliers. The role aims to ensure the facility's needs for materials and services are met at the best prices and highest quality standards, while actively contributing to reducing operational costs and improving payment and supply terms.

Key Tasks and Responsibilities

1. Commercial and Procurement Planning and Execution

• Contributing to the development and implementation of the annual strategy for procurement and commercial operations in line with the company's goals and budget.
• Reviewing and approving Purchase Requests (PRs) and Purchase Orders (POs) within the granted financial authority limits.
• Overseeing the preparation and issuance of Requests for Proposals (RFPs) / Requests for Quotations (RFQs) and analyzing technical and financial offers submitted by suppliers.

2. Negotiation and Contract Management

• Leading negotiation sessions with suppliers and service providers to obtain the best prices, commercial discounts, and deferred payment terms.
• Drafting and reviewing commercial contracts and agreements (in coordination with the Legal Department) to ensure the protection of the company's interests and minimize contractual risks.
• Monitoring periodic contract renewals and Service Level Agreements (SLAs) and ensuring parties' compliance with their terms.

3. Supplier Relationship Management (SRM)

• Continuously searching for alternative supply sources and new suppliers in local and international markets to prevent monopoly and reduce supply disruption risks.
• Overseeing the process of qualifying and registering new suppliers and periodically evaluating their performance (in terms of quality, adherence to delivery dates, and after-sales service).
• Resolving commercial disputes or operational issues that may arise with suppliers professionally and promptly.

4. Financial Oversight and Market Analysis

• Monitoring market trends and price fluctuations for core materials and strategic commodities, and providing recommendations for early purchasing or hedging when needed.
• Preparing periodic reports on achieved cost savings, efficiency of procurement operations, and compliance with the estimated budget.
• Coordinating with the Finance Department to ensure invoices match and supplier dues are paid on time.

5. Leadership and Team Management

• Daily supervision of the procurement team (procurement specialists and representatives), task distribution, and monitoring progress.
• Performing the duties of the Department Manager as acting manager in their absence.
• Training and developing team members and enhancing their proficiency in negotiation skills and the use of technical systems.

Required Qualifications and Skills

Education and Languages:

• Bachelor's degree in Business Administration, Supply Chain, Commercial Management, Industrial Engineering, or any related field.
• Professional certificates such as (CIPS, CPSM, CSCP) are preferred.
• Full proficiency in both Arabic and English (speaking and writing) for drafting contracts and communicating with international suppliers.

Professional Experience:

• Experience ranging from 4 to 7 years in procurement or commercial management, with at least two years in a supervisory role.
• Practical experience in using Enterprise Resource Planning (ERP) systems such as (SAP, Oracle, or Microsoft Dynamics).

Core Skills:

• High-level negotiation and persuasion skills.
• Excellent ability in financial and commercial analysis and comparing Total Cost of Ownership (TCO).
• Comprehensive knowledge of the legal aspects of commercial contracts, Incoterms, and import and customs clearance procedures.
• Leadership skills and the ability to work under pressure and manage multiple priorities.