Human Resources Coordinator

Job Summary

About the Role

Reporting directly to the Director of Human Resources the Human Resources Coordinator is responsible for providing efficient personalized courteous and timely service to all colleagues.

The role involves coordinating various Human Resources functions including recruitment employee administration joiner and leaver processes employee relations departmental coordination liaison with external contractors HR reporting and maintaining accurate employee records and databases.

The successful candidate will support the smooth daily operation of the People & Culture Department while ensuring compliance with hotel standards policies procedures and applicable legal requirements.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Maintain and regularly update candidate databases and CV records to support future recruitment requirements.

• Assist in the recruitment and hiring of all rank-and-file employees.

• Coordinate the entire recruitment process including interview arrangements candidate communication contracting and employee arrivals.

• Ensure recruitment documentation and candidate records are accurate consistent and complete.

• Coordinate with relevant hotel departments regarding recruitment requirements and hiring activities.

• Liaise with the PRO and external agencies to coordinate employee visa applications and arrangements.

• Coordinate the arrival process of new employees and ensure the necessary joining arrangements are completed.

2. Employee Administration & HR Operations

• Coordinate employee joiner and leaver administration.

• Maintain and regularly update employee files ensuring all required documentation is properly filed.

• Develop and maintain confidential employee records documents databases and departmental filing systems.

• Maintain accurate HR records and Management Information Systems (MIS) for all assigned processes.

• Monitor and track annual and sick leave accruals.

• Coordinate employee-related activities with all hotel departments.

• Support the implementation and evaluation of HR practices to improve departmental efficiency and effectiveness.

• Assist the HR team with administrative and operational tasks as required.

3. Employee Relations

• Establish and maintain effective working relationships with colleagues across all hotel departments.

• Coordinate employee relations functions in consultation with the Director of Human Resources.

• Listen and respond appropriately to employee concerns and requests.

• Maintain positive working relationships and support a collaborative working environment.

• Communicate professionally and courteously with colleagues at all organizational levels.

4. Administrative & Management Support

• Provide comprehensive administrative support to the Director of Human Resources including handling highly confidential and sensitive matters.

• Organize daily incoming correspondence assess priorities and respond or follow up as appropriate.

• Manage the Director of Human Resources diary and ensure pending correspondence and trace files are reviewed and actioned daily.

• Maintain and update calendars to facilitate appointments and meeting schedules.

• Arrange meetings take minutes and circulate meeting records.

• Prepare letters memorandums reports and other documents using word processing spreadsheet database and presentation applications.

• Handle incoming and outgoing correspondence including receiving date-stamping and distributing mail.

• Maintain organized electronic and physical filing systems for records reports and departmental documents.

• Handle telephone calls professionally take messages and prioritize communications where necessary.

• Coordinate the People & Culture Departments stationery requirements and procurement through FMC.

• Maintain business contact records follow up on pending matters and ensure timely completion of assigned actions.

5. Reporting Audits & Compliance

• Prepare maintain and update HR reports records and departmental databases.

• Maintain the Management Information System (MIS) for assigned areas of responsibility.

• Conduct regular audits of assigned work areas and ensure records are accurate and up to date.

• Ensure compliance with hotel policies procedures operational standards and applicable legal requirements.

• Ensure all employee information and confidential documents are handled with the appropriate level of sensitivity.

• Ensure compliance with health hygiene security safety and fire regulations.

6. General Responsibilities

• Keep the Director of Human Resources informed of important events and operational developments within the hotel to avoid misunderstandings and rumors.

• Maintain familiarity with relevant company documentation and operational standards manuals.

• Follow established Human Resources service standards and actively identify opportunities to improve service delivery.

• Complete assigned tasks accurately efficiently and within the required timelines.

• Demonstrate reliability accountability professionalism and commitment to the role.

• Report for duty as scheduled and on time.

• Support colleagues and contribute to achieving departmental objectives.

• Take responsibility for personal and professional development.

• Perform other reasonable duties assigned by management.

Qualifications :

Education

• Bachelors degree in Human Resources Business Administration or a related discipline is preferred.

Experience

• Previous experience in Human Resources or administration is required.

• Minimum of one year of experience in a similar role.

Technical & Language Requirements

• Proficiency in Microsoft Office applications and general computer operations.

• Fluency in reading writing and speaking both English and Arabic.

Required Skills & Competencies

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Excellent interpersonal and relationship-building abilities.

• Strong administrative and coordination skills.

• Attention to detail and accuracy.

• Good judgment and problem-solving abilities.

• Ability to handle confidential and sensitive information.

• Highly responsible reliable and organized.

• Ability to work independently and cohesively as part of a team.

• Ability to remain calm professional and courteous at all times.

• Strong focus on colleague needs and service delivery.

Remote Work :

No

Employment Type :

Full-time

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