Admin & Hr Specialist

Job Summary

**Position: Administrative & HR Specialist**

**Reporting to: Hr Supervisor**

**location: Jeddah**

**Primary Responsibility:**

Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Companys practices

**Duties and Responsibilities:**

* Draft administrative documents (employment certificates workcontracts and amendments internship contract etc)
* Write request for explanation letter as per disciplinary procedure
* Responsible for staff accommodation and booking and contracts.
* flights for employees booking as per their roster
* Submit the ticket to our contractor if the book is available and if other suitable options have not been checked for him.
* Responsible for making sure that the housekeepers are doing their job well.
* Responsible for drivers planning
* Monitoring and renewal of all fixed term contracts
* Declare and terminate employees to national social security CNPS
* Monitor and update all HR dashboards related to absenteeism work incident etc
* Ensure the completeness of personal files
* Physically and digitally archive personnel files
* Manage paid leaves absences maternity leaves in accordance with current policies and maintain up-to-date monitore tables
* Work with relevant employees and organisations to ensure necessary entry visas and work permits are obtained within the required time frame
* Maintain contract and Work Permit Register
* Draft recruitment notices in accordance with recruitment requests and publish positions
* Receive applications and ensure of preselection of candidates in relation with supervisor
* Manage all Cvs and resume receiving from spontaneous candidates
* Organize hiring interview in relation with HR Manager
* Draft and send offers to selected candidates
* Organize medical checking for selected candidates before hiring
* Ensure the logistical organization of meetings and missions (book a place invite participants)
* Ensure compliance with all company policies standards procedures and rules
* Other duties as required

**Knowledge & Skills Required:**

* Ability to interact with diverse cultures
* Good written and verbal communication skill
* Outstanding organisational skill
* Problem solving and analytical skill
* Integrity/ Ethical and high degree of confidentiality
* Strong team player
* Ability to prioritise own workload work independently and meet deadlines

**Experience Required:**

* Must have at least 2-3 years of experience in a similar role
* Experience in the mining industry would be an advantage
* Previous experience with HR system preferred
* Intermediate to advanced Excel & Word

**Education**

* Bachelors Degree

Interested candidates can apply by sending their CV at

Apply Now