Billing Analyst & Collection Specialist

Job description

How will you CONTRIBUTE and GROW?The primary objective of the Billing & Collection Specialist is to enhance organizational liquidity and mitigate financial exposure. This is achieved by streamlining billing workflows, maintaining a low Days Sales Outstanding (DSO), and ensuring the accuracy of accounts receivable through proactive reporting and analytical oversight.
Operating at the center of finance, customer service, and data analytics, the supervisor ensures that the company receives accurate and punctual payments while fostering positive client relations.
Furthermore, the role involves maintaining robust communication and collaboration with internal company stakeholders and consistently updating invoicing tools to deliver precise and timely billing to customers.

1. Billing & invoicing process

• Preparing invoices every month end cut-off for Saudi & other Gulf Cooperation Council "GCC" entities.
• Managing all contracts in Saudi & other GCC entities.
• Comply with all required documents to meet customers' requirements for invoice approval.
• Provide all invoice Inputs in through company's ERP (Microsoft Dynamic Navision & Large Industries Billing System "LIBS") to ensure correct & timely invoice generation as per the agreed billing protocols in each contract.

2. Billing & Collection administration tasks:

• Provide the complete set of invoice supporting documents by routinely gathering the additional required docs requested by each customer to be uploaded to customers' portals on time
• Liaise with internal stakeholders to ensure timely update of expiring/about to expire Purchase Orders "PO"
• Update Accounts Receivables "AR" tracking list as well as any other dashboards (by periodically reviewing status of open Purchase Orders in place & expected receivables every month-end immediately after each closing, reporting collections & overdue, etc...)

3. Billing compliance

• Monitor all billing-related permits and licenses and ensure its validity at all times by liaising with internal & external stakeholders triggering communication early enough for renewal to avoid collection interruption for due invoices to be then uploaded on customers' portal.
• Ensure the update of contract pricing indices in the company's invoicing tools (ERP, LIBS, Excel) in case of change of any contractual term and coordinate with commercial team to ensure full internal and external alignment
• Ensure all authorities requirements are fulfilled in all invoices as well as customers' requirements are considered
• Contribute in the Financial auditing process to cover sales & receivables topics within GCC

4. Ops controlling dashboards - EC calculation - IRIS

• Monitor H2/steam/air gases off take to customers & pipelines through review of CSV files and perform sanity checks against SCADA to update the customers dashboard.
• Record any reliability or availability events and calculation of H2 sales and volume impact/event.
• Record and monitor the unmet requirements by the company to its customers to ensure compliance with the contract.
• Update & calculate the Energy Contribution for all sites during closings, target & reforecasts.
• Update sales figures in ERP & IRIS
• Provide support for management ADHOC requests and simulations.

___________________Are you a MATCH?

Qualifications & Experience:
1. Education: Bachelor degree in Accounting / Financial / Management / Economy
2. Experience: 5+ years. Experience in a multinational company is desirable, preferably Oil and Gas Industry. Experience in Global Business Services is a plus (for GBS roles)
Skills and Competencies:
1. Language: English. (Arabic is a plus)
2. Knowledge in Microsoft Dynamics Navision, Google Applications, IRIS
3. Attention to details, high accuracy & quality orientation, conflict management & high level of transversal & vertical communication skills.

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Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

Preferred candidate

Years of experience

5+ years

Degree

Bachelor's degree / higher diploma