مساعد إداري وميداني

He is directly responsible for the Life Makers Foundation office in the geographical area where the office is located, and works directly under the supervision of the office manager. He is responsible for maintaining the smooth operation of the office and assisting staff and volunteers in facilitating work procedures.

Tasks and responsibilities

Maintaining the opening and closing times of the institution's office.

• Working to ensure the office always looks presentable.

•Responsibility for creating a safe and suitable work environment for volunteers in cooperation with the office manager. (Volunteer activities and others).

Receiving visitors and volunteers, answering required inquiries, and registering their data.

·Supplying donations coming from campaigns or donors who visit the office on a regular basis.

•Ensuring the accuracy of the documents received as settlements in coordination with the financial department and the administrative assistant of the institution.

Receiving aid cases and delivering aid according to approved lists.

• To maintain the office's assets and records, and to participate in the annual inventory process as a member of the inventory committee.

• Gathering the required information and writing periodic reports for the office manager. (Data - photos - videos - financial figures, etc.)

• Following the archiving system used at the headquarters, which involves documenting and archiving all documents within the office.

• Adherence to protection policies, code of conduct, and professional confidentiality when dealing with beneficiaries.

Documenting meetings that take place within the office.

Preparing and receiving official correspondence in coordination with the administrative assistant for offices at the institution.

Regular follow-up of the office's workers regarding maintenance, cleaning, and logistical tasks.

Desired Candidate Profile

0 to 1 year experience