Data Entry Specialist

Data Entry Specialist

Job Purpose

Responsible for accurately entering, updating, organizing, and maintaining company data and records while ensuring data accuracy, completeness, and confidentiality.

Key Responsibilities

• Enter and update data accurately into ERP systems and company databases
• Review documents and records to ensure data accuracy and completeness
• Verify entered information and correct errors or discrepancies
• Prepare and maintain daily and periodic data entry reports
• Organize and maintain electronic and physical records
• Follow up on missing or incomplete information with the concerned departments
• Perform data reconciliation between system records and supporting documents
• Prepare Excel reports and use formulas, filters, sorting, and basic data analysis
• Maintain confidentiality of company and employee information
• Support the Accounting and Finance teams with data preparation and reporting
• Ensure all transactions are entered into the system accurately and on time
• Assist in improving data organization and reducing data-entry errors
• Perform other administrative and accounting-related tasks as assigned

Required Skills

• Excellent typing and data entry accuracy
• Very good knowledge of Microsoft Excel
• Good knowledge of ERP systems
• Strong attention to detail
• Good organizational and time-management skills
• Ability to work under pressure and meet deadlines
• Ability to identify errors and discrepancies
• Good communication and teamwork skills