Versatile Administrative Assistant - Maarif Casa | Casablanca (Morocco)

Job :

Sales and payment monitoring
• Prepare reservation files and keep customer files up to date.
• Enter sales in Sage and maintain the status of lots (available, reserved, sold).
• Prepare payment schedules and record received payments.
• Monitor overdue payments, contact customers, and send a periodic payment status report to Management.
Notary follow-up
• Prepare and send complete files to the notary's office.
• Monitor the progress of each file and request missing documents.
• Maintain a dashboard of ongoing files and alert in case of blocking.
Filing and archiving
• Organize physical and digital filing by project, lot, and customer.
• Digitize and archive contractual documents; ensure their immediate availability.
General administration
• Telephone and in-person reception, mail, document drafting.
• Forward documents to the accountant and handle the company's daily administrative tasks.

Required profile :

• Minimum Bac+2 (2-year higher education degree) in management, accounting, or administration, with at least 3 years of experience in a similar role.
• Experience in real estate, land development, or notary's office: a decisive advantage.
• Proficiency in Sage Commercial Management and Excel: confirmed mastery (eliminatory criteria).
• Fluent French (written and spoken); colloquial Arabic essential for customer relations.
• Rigor, organization, autonomy, confidence in making follow-up calls, and absolute discretion.