OBS Administrative Assistant

It boasts:

• A uniquely international common core program for all undergraduate students, providing the basis for a well-rounded global education.
• Rich academics, in English, encouraging choice and experimentation, in all schools and programs of study.
• A comfortable, safe, exciting residential student life on campus, featuring hundreds of University student-run activities, with over 96 percent of undergraduates living on campus with roommates from around Morocco and the four corners of the world.
• The peace and pleasures of Ifrane, a center for outdoor exploration of mountains, streams, lakes, and more, with many entertainment options and easy access to major cities such as Rabat, Casablanca, Fez, Meknes, and more.

Culture de l'entreprise :

Al Akhawayn University se caractérise par une culture résolument tournée vers l’innovation, encourageant la créativité, l’expérimentation et l'audace pour faire évoluer l’enseignement et la recherche.
Cette dynamique repose sur un esprit fort de coopération, avec des équipes solidaires et un management de proximité qui accompagne les talents académiques et administratifs.
La performance et l’exigence intellectuelle complètent cet écosystème, stimulant ambition et dépassement de soi dans un cadre international.
Enfin, même si l'organisation n’est pas dominante, elle apporte le niveau de structure nécessaire au bon fonctionnement d’une institution de haut niveau.

Poste :

Poste :

An Administrative Assistant in the finance department of the university provides crucial administrative support to ensure the smooth operation of financial tasks and processes. This role involves managing schedules, Bank documents Handling, handling communications, maintaining records, and supporting the finance team in various administrative duties.
Challenges: Confidentiality, Multitasking, Time Management, Communication

Main Duties:

• Organizing: Managing schedules, meetings, and appointments for the OBS director.
• Document Management: Handling the documentation and filing of financial records and workflows, Organize and maintain physical and electronic files, ensuring that financial documents are accurately filed and easily accessible.
• Communication: Serving as a point of contact for internal and external communications.
• Support: Assisting with financial reporting, data entry, and other administrative tasks.
• Office Supplies: Monitor and order office supplies for the finance department.
• Mail Handling: Sort and distribute incoming mail and prepare outgoing mail.
• Bank documents Handling: Sort and distribute incoming and prepare outgoing ones.
• Logistics: Arrange logistics for meetings, including booking rooms and preparing materials.
• To perform other duties as assigned and as needed

Profil recherché :

Qualifications :

• Bachelor or MSs degree in Management, Communication, Finance or relevant field
• [2-5] years’ experience

Personal and Behavioral characteristics / IT skills needed:

• Detail-Oriented
• Organized & Reliable
• Effective Communication
• Customer Service-Oriented
• Office 365 software

Performance Indicators of the Role:

• Meeting Coordination Efficiency
• Accuracy and Timeliness of Document Filing and Retrieval
• Response Time
• Quality of Files Tracking
• Task Prioritization & Time Utilization

Deadline: September 24, 2026, at midnight.

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Traits de personnalité souhaités :

Conventionnel Respect des règles Besoin d'objectivité Rationalisme Organisation

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