مساعد إداري لشؤون الأفراد والثقافة

1. PEOPLE & CULTURE ADMINISTRATION: Provide daily administrative support for the People & Culture department. Monitor Heartists' requests and files. Ensure the filing and archiving of People & Culture documents while respecting confidentiality. Oversee the department's various administrative tasks. Contribute to updating and maintaining Heartists' administrative files.

2. TIME AND ATTENDANCE MANAGEMENT: Ensure daily monitoring of Heartists' timekeeping. Check for and rectify any discrepancies. Track Heartists' attendance, absences, leave, and time off in lieu. Update time tracking spreadsheets. Prepare the necessary reports and statements for monitoring People & Culture data.

4. HEARTIST SUPPORT: Respond to routine administrative requests from Heartists. Direct Heartists to the appropriate contacts. Ensure professional, caring, and respectful communication with Heartists and various departments. Contribute to the quality of the Heartist experience within the institution.

6. HEARTIST TRANSPORTATION Ensure the administrative follow-up related to Heartist transportation. Monitor the lists and needs of Heartists using staff transportation. Communicate with the various stakeholders involved. Participate in monitoring any changes or requests related to transportation. Ensure that information relating to Heartist transportation is up to date.

Desired Candidate Profile

Training in Human Resources, Administration, Management, or a related field. Initial professional experience or significant internship within a People & Culture or administrative department. Prior experience in the hospitality sector is an asset. Proficiency in Microsoft Office, particularly Excel. Strong organizational and follow-up skills. Meticulous and detail-oriented. Discretion and respect for confidentiality. Excellent interpersonal skills and a team player. Ability to manage multiple administrative tasks simultaneously. Dynamic, proactive, and eager to learn.