Administrative Assistant | Meknès (Morocco)

Job :

1. Office Support & Reporting
Formatting: Create and structure tracking tables and analysis tools on Excel.
Consolidation: Gather and summarize key performance indicators (KPIs) provided by different departments.
Visual Aids: Design PowerPoint charts and presentations for the Performance Manager.
Meeting Preparation: Prepare the files and materials needed for steering meetings.
Document Cycle: Ensure regular updating and systematic archiving of reports.
2. Administrative Management of the Department
Document Management: File, archive, and structure the department's physical and digital documents.
Shared Spaces: Manage and keep collaborative tools (Teams, SharePoint, shared servers) up to date.
Communication: Ensure the smooth dissemination of information and directives within the department.
3. Administrative Follow-up of Action Plans
File Management: Record new actions, assign deadlines, and update the master file.
Coordination & Follow-ups: Follow up with action owners to ensure deadlines are met.
Compliance Monitoring: Centralize feedback and confirm receipt of supporting documents from teams.
Alerts: Identify deviations and immediately report delayed actions to the Performance Manager.
Historical Record: Ensure traceability and a complete history of completed actions.
4. Data Collection and Centralization
Collection Campaigns: Initiate and follow up on information requests from contributing departments.
Flow Management: Centralize incoming data flows and rigorously follow up with contacts for missing documents.
Progress Reporting: Provide a clear status update (data received vs. missing) for the Performance Manager's decision-making.

Required profile :

• Degree: Bac+2 / Bac+3 in Business Management, Administration, Finance, Accounting, or a related field.
• Experience: Successful first experience in an administrative assistant, management support, or ideally in an industrial environment.
• Technical Skills (Hard Skills)
• Office Tools: Advanced proficiency in the Office Pack (Excel: basic formulas, pivot tables; PowerPoint: clear presentations).
• Collaborative Tools: Familiarity with remote sharing and communication tools (Teams, SharePoint, Outlook).
• Data Management: Proven ability to collect, consolidate, and synthesize various volumes of information.
• Professional Qualities (Soft Skills)
• Rigor and organization: Precision in handling numbers and methodical filing.
• Autonomy and responsiveness: Ability to manage priorities and follow up with diplomacy but firmness.
• Synthesis skills: Ability to extract essential information to facilitate decision-making.
• Interpersonal skills: Appropriate professional demeanor for interacting with cross-functional departments.
• Confidentiality: Absolute discretion regarding the company's performance data.