Purchasing Officer

Job Summary

we are seeking a qualified Purchasing Officer to join our team and support the organizations procurement operations. The role focuses on ensuring the efficient sourcing of materials services and equipment while maintaining cost control quality standards and compliance with company policies.

The ideal candidate will play a key role in managing supplier relationships evaluating quotations and ensuring that purchasing activities support operational and project requirements. This position requires strong coordination with internal departments attention to detail and the ability to manage purchasing processes from request to delivery.

Tasks

Ensure proper implementation of approved purchasing policies and procedures.

Receive purchasing requests from all departments.

Review purchasing requests to ensure completeness of information approvals policies procedures and budget availability for different types of purchases (raw materials services and fixed assets).

Contact suppliers and request quotations ensuring the best terms in quality quantity pricing and conditions.

Supervise local purchasing activities and ensure compliance with company policies and authority levels.

Receive supplier quotations prepare comparisons analyze them and recommend suppliers according to approved criteria.

Prepare purchase orders according to standard procedures and coordinate with the finance department regarding payment terms after final approval and supplier confirmation.

Communicate with suppliers regarding purchase orders confirm orders and follow up on delivery schedules to ensure timely delivery with the required quality and quantity.

Monitor pending orders through proper tracking and filing to ensure timely completion.

Review supplier invoices according to specifications prices and agreed purchase orders.

Ensure availability and timely delivery of raw and packaging materials with the required quality and agreed terms.

Coordinate with the receiving committee and quality control supervisor to ensure proper receipt and testing of materials and maintain required documentation.

Report any shortages or damaged items to the direct supervisor.

Ensure proper documentation of all supplier transactions.

Participate in supplier evaluation processes and identify new qualified suppliers to support an efficient supply chain.

Maintain and update supplier lists records and documentation on a regular basis.

Ensure supplier invoices are submitted to the finance department for payment processing.

Draft and prepare contracts according to project and departmental requirements.

Requirements

Bachelors degree in Supply Chain Engineering Business Administration or an equivalent professional qualification.

Proven experience in purchasing or procurement.

Strong negotiation and supplier management skills.

Good analytical and organizational abilities with attention to detail.

Proficiency in Microsoft Office particularly Excel and experience with ERP or purchasing systems is preferred.

Ability to coordinate with multiple departments and manage procurement activities efficiently.

Key Skills

• Facilities Management
• AIX
• HR SAP
• Automobile Service
• BIM
• Inventory Management

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