Project Coordinator

About the Role

Acwa China is seeking a Project Coordinator to join their team in Saudi Arabia. This full-time role is responsible for coordinating and managing administrative activities and tasks on site, ensuring smooth operations and support for the site management team. The ideal candidate will have 2-5 years of relevant experience.

Key Responsibilities

• Coordinate and manage administrative activities, including office infrastructure, equipment, and cleaning services.
• Provide administrative support to the site management team, including the GM Service, Outage Managers (OMs), and Field Service Engineers (FSEs).
• Act as an end-user for outage manager requirements, creating Purchase Requisitions (PRs), obtaining approvals, and processing Goods Receipts (GRs) or Service Entry Sheets (SESs).
• Coordinate and issue gate passes and Personal Protective Equipment (PPE).
• Manage personnel timesheets and address HR/IT queries; arrange hotel, transport, and meal logistics.
• Serve as Subcontracts Coordinator, handling subcontracts, timesheets, and HSE/PPE compliance.
• Address emergency requirements through petty cash for local procurement of tools and consumables.
• Ensure all protocol sheets are completed and recorded for outage reports, and verify lifting plans are approved and present on site.
• Distribute method statements, risk assessments, drawings, and technical specifications to the team.
• Communicate site documentation and new items with IMS for recording and future availability.
• Submit daily progress reports to plants and maintain an archive of all outage reports.
• Act as a record keeper between the outage manager and the plant, addressing concerns and ensuring commercial involvement for out-of-scope work.
• Manage site office services such as Wi-Fi, printers, and stationery.

Qualifications and Experience

• 2-5 years of experience in a similar project coordination or administrative role.
• Proven ability to manage administrative tasks and support site operations.
• Experience with financial record-keeping and processing documentation such as timesheets and purchase requisitions.
• Familiarity with health, safety, security, and environmental procedures.

Work Environment and Relationships

The Project Coordinator will work closely with Outage Managers, FSEs, GM Service, and GM Resources internally. Externally, the role requires building rapport with Plant Supervisors during outages. Adherence to all organizational and departmental policies, processes, standard operating procedures, and instructions is essential to ensure consistent work standards and compliance with health, safety, security, and environmental regulations.

Additional Duties

The Project Coordinator may be required to perform any other duties as assigned by the organization to support operational needs and objectives.