مدير العقود والشؤون التجارية

Accountable for the on-going management of allocated strategic and complex across suppliers contracts, established to deliver outcomes that effectively meet Company objectives and client business requirements. Pre - Contract Administration • Conduct the Contract Awareness Session where all Contract Risks are discussed with the Project Director/Project Manager & Project Management Team • Monitor and report contract risks and check points to the Chief Operating Officer • Analyse all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures. • Assist in contract’s execution in accordance with corporate guidelines.• Coordinate with the Project Director/ Project Manager & Finance Department to arrange Warranties/ Guarantees/ Bonds as per Contract after Project Kickoff Meeting • Work along with Chief Operating Officer to prepare the “Site Visit Plans” for the Project, in order to monitor the consistency of the Project operations with the Conditions of Contract • Prepare the Main Contract “Rights & Obligation Schedule” • Conduct review meeting for discussion of all critical risks, identified and appraised during the “Contracts Awareness Session” • Monitor the “External Payment Applications” and “Subcontractor Payments”, in order to ensure compliance with the Contract and Sub-Contract Conditions. • Manage all Contractual Communications with the Engineer/Client and Subcontractors through Project Director/Project Manager, as required and consult with the Chief Operating Officer and Project Director/Project Manager as necessary • Manage the “Variations and Claims Management”, “Employer’s Set-offs” and “Subcontractors Variations, Claims & Set-offs” in consultation with the Project Director/Project Manager, Planning Manager and the Project Management Team. • Conduct site visits as per the “Site Visit Plans” in order to identify any inconsistencies that may contradict the Conditions of Contract and suggest necessary corrective actions, as applicable. • Monitor and support the Project Director/Project Manager and the Quantity Surveyor in the preparation of the Draft and Final Account Statements. • Prepare the Contract Management “Lessons Learned Report” for the Project and shall share it with the Chief Operating Officer and Project Director/Project Manager • Coordinate with the Executive Committee, Project Director/Project Manager, Planning Manager, Project Management Team, Legal Department & External Consultants in order to manage the “Dispute Resolution Process”, as required and Escalation of disputes to Chief Operating Officer • Prepare “Dispute Summary Report” and initiated the “Dispute Resolution Process”; and issue notice of variation • Follows up regularly with Engineer to receive Advance Payment as per Contract and co-ordinate with the Employer to receive Warrantees/Guarantees & Bonds, as applicable. Contract or Sub-Contract supervision • Manage negotiation related to sub-contract orders. • Supervise sub-contractors and plan critical dates including budgets and timescales. • Review all aspects of Company projects to ensure that the quality on contract administration effort is in accordance with the established company procedures and expectations. • Serve as liaison between Company and contractors Change Management and Variation to contracts • Manage negotiation related to sub-contract orders. • Supervise sub-contractors and plan critical dates including budgets and timescales. • Review all aspects of Company projects to ensure that the quality on contract administration effort is in accordance with the established company procedures and expectations. • Serve as liaison between Company and contract Change Management and Variation to contracts • Send the notification of Variation within the Contract specified timelines. • Prepare the “Variation Claim Narratives”, based on the Contractual entitlements. • Work along with Quantity surveyor to revise the “Variation Claim” as per the actual Works, as required, and resubmit to the Engineer. • Coordinate with the Project Director/Project Manager to escalate the dispute to the Chief Operating Officer in case disapproval from engineer. • Negotiate for the final value of the compensation towards the Variation Claim. Claims Management • Notify the occurrence of all potential delay events to the Engineer, in accordance with the Conditions of Contract • Issue “Interim Delay & Impact Notices” to the Engineer on the basis on occurring delays • Prepares the “Interim/Final Particulars” in accordance with the Contract and issues the “Interim/Final Particulars” to the Engineer and follow up to receive the Engineer’s Determination in accordance to the Contract Dispute Resolution • Coordinate with the Project Director/Project Manager for the execution of the Settlement Agreement, with the Engineer. Quality Assurance • Maintain records to ensure all mandatory disclosures are completed and sent to clients or suppliers for review and approval • Oversee completed construction that meets all contract requirements. • Liaise with QA/QC engineers to ensure quality parameters and standards are as per contracts requirement Research • Conduct research prior to writing contracts. • Conduct analysis of new laws, regulations and contract trends to determine potential impact on the business or on-going projects. • Identify potential improvements to existing policies. • Prepare reports on the status of contracts for management. • Research and analyse contract related information including supplier contract reporting, and provide reports regarding contract activity and performance. Budgets And Plan • Adhere to departmental budgets and ensure optimal utilization of all available resources Systems And Processes • Implement approved departmental policies, processes and procedures, to ensure work is completed out in a controlled and consistent manner while delivering a world class service. • Carry-out cost-efficient usage of all resources at disposal to reduce wastage and unnecessary expense. • Share ideas and viewpoints to further streamline processes, thus driving efficiency and improvements across the organization Change Management & Continuous Improvement • Stay updated with on-going change and cascade approved communication to the layers below. • Collect and share ideas and viewpoints to further streamline systems, processes, thus driving efficiency and improvements across the organization People Management • Provide operational guidance and feedback to team members on a day to day basis • Provide inputs on team members during performance appraisal process.

Necessary Experience to be able to do the job - 10+ years’ experience in contract administration in the construction industry Education & Certification requirements - Bachelor’s Degree in Civil Engineering, Construction Management, Administration, or equivalent related work experience. Job specific technical skills - • Knowledge of laws and regulations impacting procurement contracts, FIDIC knowledge advantageous • Written and verbal English and Arabic Preferred • Middle east experience and knowledge of EPC contract structure • Experience in managing full lifecycle of projects including claims process • Planning and forecasting experience • Negotiation and liaison skills • Experience in EPC projects • Possess strong mathematical and computer skills. Proficiency with all MS Office products (Word, Excel, Access, PowerPoint)