Assistant Project Manager

Job Summary

Job Summary:

The Assistant Project Manager supports the planning coordination and execution of projects to ensure timely high-quality delivery. Working closely with the Project Manager this role provides administrative operational and coordination support across project planning stakeholder communication reporting documentation and day-to-day project activities. The ideal candidate is highly organized proactive detail-oriented and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Project Planning & Coordination

• Assist in planning coordinating and executing project activities and deliverables.
• Support the development of project plans schedules timelines milestones and resource requirements.
• Coordinate day-to-day project activities to ensure timely completion of tasks and smooth project execution.
• Monitor project timelines budgets deliverables and overall progress reporting variances risks or delays to the Project Manager.
• Coordinate project meetings schedules and follow-up activities across internal teams and external stakeholders.
• Collect organize and analyze project data to monitor progress and support informed decision-making.
• Maintain accurate and up-to-date project plans documentation budgets records and project files.
• Identify project risks issues and dependencies and escalate them to the Project Manager with recommended actions when appropriate.

Administrative & Operational Support

• Coordinate administrative activities including scheduling meetings preparing agendas handling correspondence and maintaining organized filing systems.
• Prepare project reports proposals presentations and other supporting documentation.
• Process and track purchase orders invoices contracts and other project-related documentation.
• Maintain accurate records of project expenditures financial transactions and supporting documentation.
• Coordinate meeting logistics presentation materials virtual collaboration platforms and other project support tools.
• Maintain version control of project documents and ensure compliance with organizational documentation standards.

Communication & Stakeholder Management

• Support project communications through meetings phone calls written correspondence and digital communication platforms.
• Build and maintain positive working relationships with internal teams clients vendors and external stakeholders.
• Attend meetings prepare detailed Minutes of Meeting (MoM) and follow up on action items to ensure timely completion.
• Attend internal and external meetings workshops and industry events representing the project team when required.
• Prepare and coordinate client and vendor proposals quotations and related documentation while supporting negotiations and follow-up activities.

Monitoring & Reporting

• Monitor project performance against timelines budgets and deliverables and prepare regular status reports and performance updates.
• Analyze project data to identify trends risks opportunities and areas for improvement.
• Prepare project documentation and reports before during and after project implementation.
• Maintain accurate project records and ensure timely reporting to the Project Manager and relevant stakeholders.

Process Improvement

• Identify opportunities to improve project management processes workflows and operational efficiency.
• Recommend improvements to project documentation reporting methods databases and administrative procedures.
• Support the implementation of process improvements and best practices across projects.

Cross-functional Support

• Collaborate with cross-functional teams to ensure successful project delivery and organizational objectives are achieved.
• Provide support to team members and assist with additional project-related tasks as assigned.
• Adapt to changing priorities project requirements and deadlines while maintaining a high standard of quality.
• Demonstrate flexibility to accommodate occasional after-hours work weekends or travel requirements based on business needs.

Qualifications :

• Bachelors degree in Project Management Business Administration Management Engineering or a related field.
• 13 years of experience in project coordination project management operations or a similar role.
• Project management certification is an advantage.
• Experience coordinating multiple projects simultaneously in a fast-paced environment is preferred.
• Experience with budgeting reporting procurement processes or contract administration is an advantage.

Additional Information :

Technical Skills

• Knowledge of project management principles methodologies and best practices.
• Proficiency in Microsoft Office Suite (Excel Word PowerPoint and Outlook).
• Experience using project management tools such as Microsoft Project Asana ClickUp Jira Trello or similar platforms.
• Strong documentation reporting and presentation skills.
• Ability to analyze project data and prepare accurate reports and dashboards.
• Familiarity with budgeting scheduling and resource planning.

Core Competencies

• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Problem-solving and critical thinking abilities.
• Proactive adaptable and able to work effectively in a fast-paced environment.
• Strong interpersonal and stakeholder management skills.
• Ability to work independently and collaboratively within cross-functional teams.
• High level of professionalism integrity and confidentiality.
• Willingness to learn take initiative and continuously improve processes.

Remote Work :

No

Employment Type :

Full-time

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