مراقب وثائق

Role Overview

We are seeking an organized and detail-oriented Document Controller to manage physical and electronic records, maintain accurate filing systems, and ensure documents are securely stored and readily accessible. The role supports daily operations through efficient document processing, tracking, archiving, and coordination with internal departments.

Key Responsibilities

• Scan, digitize, classify, and index documents to maintain accurate and accessible records.
• Maintain physical and electronic filing systems in accordance with company procedures.
• Register and track documents received, issued, transferred, and archived.
• Retrieve and provide requested documents to authorized employees and departments promptly.
• Ensure documents are correctly labeled, filed, stored, and preserved throughout their lifecycle.
• Maintain document registers, filing logs, and tracking records, ensuring accuracy and completeness.
• Coordinate with departments to ensure timely submission and proper organization of documents.
• Support document preparation, printing, photocopying, scanning, and distribution.
• Monitor office stationery and document-related supplies and coordinate replenishment requests.
• Follow document control, retention, and archiving procedures while protecting confidential information.

Qualifications and Skills

• Diploma or bachelor’s degree in Business Administration, Records Management, or a related field.
• Previous experience in document control, archiving, or records management.
• Proficiency in Microsoft Office and electronic filing systems.
• Strong organizational skills, attention to detail, and the ability to retrieve records efficiently.
• Good communication skills and the ability to coordinate with multiple departments.
• Ability to handle sensitive information with discretion and confidentiality.