منسق العمليات والدعم التنفيذي

We’re Hiring | Operations & Executive Support Coordinator

Riyadh, Saudi Arabia

Impact Arabia Building Solutions Company

We are looking for a proactive, detail-oriented professional to coordinate daily business operations, maintain accurate records, and provide executive and administrative support.

Key Responsibilities

• Process sales and purchase transactions in Daftra, ensuring accurate quantities, prices, and supporting documents.
• Prepare quotations, sales orders, purchase orders, delivery documents, and invoices within assigned authority.
• Follow up on customer orders from PO receipt through warehouse preparation, delivery, and documentation completion.
• Coordinate with the warehouse keeper and accountant to ensure stock movements are properly documented and recorded.
• Maintain complete electronic files for each transaction, including correspondence, approvals, invoices, and signed delivery notes.
• Monitor opportunities and deadlines on the Etimad platform and coordinate tender documentation for management review and approval.
• Manage correspondence, schedule meetings, prepare meeting minutes, and follow up on management assignments.
• Prepare daily order updates and weekly operational reports using Excel, highlighting pending tasks, delays, and missing documents.
• Coordinate with customers, suppliers, and transport providers to resolve outstanding matters.

Requirements

• At least 4 years of relevant experience in the building materials industry, including sales and purchasing coordination.
• Strong hands-on proficiency in Daftra and a sound understanding of ERP workflows.
• Practical experience with the Etimad platform and tender documentation.
• Advanced Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, data validation, and reporting.
• Good spoken and written English, with the ability to handle Arabic business correspondence.
• Understanding of inventory movements, costing, and units of measurement.
• Excellent document management, organization, and follow-up skills.
• Ability to prioritize tasks, maintain confidentiality, and work independently.

This role works closely with the warehouse keeper and accountant, with clearly defined responsibilities and approval limits.

Salary & Benefits

• Monthly salary: SAR 2,500–3,000.
• Company-provided shared accommodation.
• Medical insurance.
• Flight tickets.
• Annual leave.

Shortlisted candidates will complete a practical assessment covering Daftra, Excel, and order documentation.

To apply, please send your CV via LinkedIn direct message, highlighting your experience in building materials, Daftra, and Etimad.