Specialist Admin and Business Support

About the Role
Red Sea Global is seeking a Specialist - Admin and Business Support to provide comprehensive administrative and business support services across utility operations. This full-time role focuses on ensuring efficient operational execution, effective stakeholder communication, and robust administrative management to support organizational objectives and client service excellence.
Key Responsibilities

Oversee daily administrative functions, including document management, filing systems, and correspondence handling, while maintaining secure organizational systems for operational documentation to ensure audit compliance.
Streamline business processes by developing standard operating procedures, implementing administrative best practices, and leading regular reviews to optimize efficiency and support operational enhancements.
Provide high-level administrative support to senior management, including calendar management, meeting coordination, executive report preparation, budget planning, and cross-functional project coordination.
Serve as the primary point of contact for internal and external stakeholders, managing communications, ensuring timely follow-up, and providing immediate notifications for operational changes with clear explanations.
Maintain accurate databases and generate regular reports on administrative metrics, business performance indicators, and operational statistics, developing in-depth analysis reports with trend identification.
Support the implementation and optimization of enterprise systems, acting as a liaison between technology and operations teams, troubleshooting issues, and developing user guides for administrative systems.
Support training coordination by maintaining detailed records, developing training materials and user guides, and coordinating with external providers for professional development requirements.
Support business projects by coordinating timelines, resources, and documentation, and participating in cross-departmental meetings to provide administrative insights for strategic decision-making.
Ensure administrative activities comply with company policies and regulatory requirements, supporting risk assessment frameworks, emergency response protocols, and incident documentation processes.
Manage administrative budgets, coordinate vendor relationships, evaluate performance against service agreements, support contract negotiations, and optimize procurement and cost management initiatives.
Analyze administrative best practices and market trends to identify enhancement opportunities, lead special projects as assigned, and stay updated on industry standards for continuous improvement.

Qualifications and Experience

2-5 years of administrative and business support experience, preferably in marine operations or related technical industries.
Experience in procurement, logistics coordination, or technical support roles with an emphasis on administrative functions.
Proven track record in stakeholder management, vendor coordination, and cross-functional collaboration.

Required Skills

Strong analytical skills with the ability to interpret operational data and support informed decision-making processes.
Knowledge of maritime operations, procurement processes, and administrative best practices.

Work Type
This is a full-time position within Red Sea Global.