Office Administrator

Job description

About Calo (more here)

Calo is an app providing personalized meal plans for busy people through nutritional algorithms, built with love by chefs, nutritionists, and software engineers.

Launched in Bahrain in 2019, we have since expanded to 6 countries, delivered millions of meals to our customers, and are now expanding our mission of making healthy easy to retail and other verticals.

We're on a noble mission to make healthy easy. We think this is one of the most important problems to tackle in our world today. We have global ambitions - no small thinking here.

We’re looking for an Office Administrator to support our day-to-day HR administrative and operational activities.
The role will work closely with the HR and Operations teams and will mainly focus on employee administration, third-party manpower coordination, accommodation, documentation, and operational HR support. We’re looking for someone who is organized, proactive, comfortable following up with different stakeholders, and able to ensure things are completed smoothly and on time.

• Support day-to-day HR administrative and operational activities.

  
  
  

• Support employee onboarding and offboarding, including documentation and required administrative processes.

  
  
  

• Coordinate and follow up on third-party manpower requests with manpower agencies.

  
  
  

• Support manpower accommodation requests, employee movements, maintenance concerns, and coordination with accommodation providers.

  
  
  

• Coordinate and follow up on Baladiyah cards and other required employee documentation.

  
  
  

• Support Iqama, work permit, and other government-related requirements in coordination with the Government Relations team.

  
  
  

• Maintain accurate employee records, trackers, and HR documentation.

  
  
  

• Support attendance, leave, payroll inputs, and other employee-related administrative requirements.

  
  
  

• Coordinate with Operations, HR, Government Relations, Finance, manpower agencies, and other stakeholders on operational requests.

  
  
  

• Follow up on employee and operational requests and ensure they are closed within the required timelines.

  
  
  

• Support workforce mobilization and other HR operational projects when required.

  
  
  

• Identify opportunities to improve administrative processes and overall service delivery.

  
  
  

• Screening meeting with our TA team

  
  
  

• Technical interview

  
  
  

• Culture-fit interview

  
  
  

• Offer stage

  
  
  

Preferred candidate

Years of experience

No experience required

Degree

Bachelor's degree / higher diploma