Assistant Commercial Manager

Occupation Description

The Commercial Assistant Manager is directly accountable for managing the development of tender proposals and oversee the supporting processes. He / She will have a strong overall market awareness to provide pursuit recommendations and will be an active participant in the business planning process. He/she has the ability to draft technical narratives and determine necessary qualifications to manage commercial risks while providing a competitive offer.

Job Scope

• Manage the preparation and completion of Pre-Qualification Questionnaires (PQQs), Invitation to Tenders (ITTs) and tender documents in alignment with customer requirements.
• Establish recommended master bidders list sorted according to commodity/sub-commodity. This master list is continually updated to reflect each supplier, contractor, or consultant, capabilities, delivery performance, quality conformities, price level … etc.
• Monitor tender responses coordinating and managing tender activities across the business; issuing tender notifications ensuring high-quality information is received for inclusion in tender document and returned from internal stakeholders within specified deadlines.
• Review tender documentation and performing quality checks to ensure compliance with the requirements, quality policy and documented processes.
• Research pricing & compare/evaluate - current market and competitors.
• Work closely together with marketing team to create a professional tender template and strategy.
• Achieve maximum tender wins through excellence in tender shaping & mapping, submission and implementation.
• Coordinate practical integration of key questions/ answers, activities, administrative timelines (e.g., through regular tender core review meetings).
• Ensure high quality Tender Dossier preparations and submissions.
• Develop a dashboard for tender history, monitor, document and analyse outcomes (in a tender tracking tool).
• Initiate, sponsor and lead tender meetings.
• Ensure tender implementation –if won- excellence in collaboration with divisions.
• Continuous evaluation of tender process and implement improvements.
• Establish standard contracts templates for use in all areas of business including non-disclosure agreements to adapt standard form contracts, in production of design consultant, supervision consultant, service provider and contractor agreements, and agreements of purchase/purchase orders.
• Manage distribution (internal and external) of contract drafts and finalized contracts.
• Develop and maintain the internal contract management system, providing easy access to all contracts and proposal.

Education & Most Common Work Experience Requested

• Bachelor’s Degree in Engineering.
• 8+ years of experience of which a minimum of 4-7 years in a similar position, preferably in a similar Industry.
• MBA or Master’s Degree in related fields would be desirable.