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Job Purpose

The Administrative Services Supervisor is responsible for managing and ensuring the effective delivery of administrative support services across Assuit Building.The role focuses on maintaining service quality, availability of administrative supplies, contractor coordination, landlord communication and operational readiness through regular site visits and continuous follow-up

Responsible for managing pantry services, stationery, A4 paper supplies, housekeeping services, stamps administration, and pest control activities for Assuit Building including conducting regular site inspections and ensuring the consistent delivery of high-quality administrative services across the current locations.

Report To Position Name

Administrative Services Management

Oversee the provision and availability of pantry supplies across the Building.

Ensure uninterrupted availability of stationery, A4 paper, pantry items and other administrative consumables.

Manage and monitor housekeeping services to maintain cleanliness standards in all assigned locations.

Coordinate and supervise pest control activities, ensuring timely execution and compliance with approved schedules.

Manage the issuance, tracking, and stock control of stocks in general.

Ensure administrative services are delivered efficiently and in accordance with company standards.

Service Monitoring

Conduct daily site tours across the building.

Perform service quality inspections during tours and identify opportunities for improvement.

Follow up on observations, service gaps, and corrective actions until closure.

Maintain documented reports of site tours, findings, and recommendations.

Vendor & Service Provider Management

Manage relationships with housekeeping, pantry, pest control, stationery, and other administrative service providers.

Monitor vendor/LL performance against agreed service levels and contractual requirements.

Coordinate service requests, issue resolution, and necessary escalations.

Ensure vendors/LL comply with company policies, standards, and timelines.

Inventory & Stock Management

Maintain optimum stock levels of pantry supplies, stationery items, A4 paper, and administrative materials.

Monitor consumption trends and coordinate replenishment requirements.

Conduct periodic stock checks and maintain accurate inventory records.

Prevent shortages while minimizing excess inventory and waste.

Budget & Cost Control

Monitor administrative services expenditures and ensure cost-effective utilization of resources.

Review supplier quotations and support procurement activities when required.

Identify opportunities for cost optimization without impacting service quality.

Reporting & Continuous Improvement

Prepare periodic reports covering service performance, stock levels, site tour findings, consumable usage, and vendor performance.

Track service issues and ensure timely resolution.

Recommend improvements to enhance efficiency, service quality, and stakeholder satisfaction.

Ensure compliance with company policies and administrative procedures. requests. 5.Meeting Rooms reservations system