Executive Secretary

Job Summary

Main Duties:

• Manage the executives calendar schedule appointments and coordinate meetings
• Handle confidential and sensitive information with the utmost discretion
• Prepare and edit correspondence presentations and reports
• Act as a liaison between executives and internal/external stakeholders
• Organize and maintain filing systems both digital and physical
• Coordinate travel arrangements and prepare itineraries
• Take and distribute meeting minutes
• Manage incoming calls emails and other communications
• Assist in planning and organizing company events and functions
• Provide administrative support to other departments as needed
• Implement and maintain office procedures and systems
• Monitor and order office supplies
• Greet and assist visitors to the executive office

Qualifications :

• Bachelors degree in Business Administration or related field (or equivalent experience)
• Proven experience as an Executive Secretary or in a similar role
• Excellent written and verbal communication skills in both English Arabic and French
• Strong proficiency in Microsoft Office Suite and other relevant office software
• Exceptional organizational and time management skills
• Ability to multitask and prioritize effectively in a fastpaced environment
• Keen attention to detail and accuracy
• Strong interpersonal skills and ability to interact professionally with senior executives and stakeholders
• Demonstrated discretion and ability to handle confidential information
• Problemsolving skills and ability to work independently
• Flexibility to adapt to changing priorities and deadlines
• Knowledge of office management procedures and corporate communication protocols
• Experience in scheduling and calendar management
• Ability to work under pressure and meet tight deadlines

Remote Work :

No

Employment Type :

Fulltime

Key Skills

• Typing
• Clerical Experience
• Microsoft Publisher
• Microsoft Word
• Office Experience
• Personal Assistant Experience
• Microsoft Powerpoint
• Microsoft Excel
• Transcription
• Filing
• Administrative Experience
• Word Processing

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