مساعد إداري لإدارة الأسطول والمكتب

The Role

We are seeking a proactive and well-organised Admin Assistant to support our day-to-day office operations and administrative activities at SSE. The role will involve coordinating office requirements, supporting employees and management, and assisting with fleet and facility-related activities to ensure smooth and efficient operations.

The ideal candidate will have 2 5 years of experience in administration, office coordination, or a similar role, with hands-on experience in fleet coordination and office management.

Key Responsibilities

• Support the smooth day-to-day operation of the office and ensure administrative requirements are handled efficiently.

• Coordinate company fleet activities, including vehicle allocation, schedules, maintenance, servicing, and related documentation.

• Follow up with drivers, vehicle providers, workshops, and other external suppliers as required.

• Maintain accurate records of company vehicles, including registrations, insurance, maintenance, and service schedules.

• Coordinate transportation arrangements for employees, management, and business-related activities when required.

• Monitor office supplies and coordinate purchasing and replenishment to ensure availability of essential items.

• Coordinate office maintenance, repairs, and facility-related requests with relevant suppliers and service providers.

• Support meeting room arrangements, office setup, courier services, deliveries, and general office logistics.

• Assist with the organisation of internal meetings, events, and employee activities.

• Support reception and front-of-house activities when needed, ensuring a professional experience for visitors and employees.

• Maintain organised administrative records, documents, invoices, and supplier information.

• Assist HR and management with onboarding logistics and other administrative requirements.

• Handle confidential information with discretion and maintain a high level of professionalism.

• Identify day-to-day administrative issues and follow up proactively to ensure timely resolution.

What You Bring

• 2 5 years of experience in office administration, administrative coordination, or a similar role.

• Previous hands-on experience in fleet coordination and office management is required.

• Strong organisational and multitasking skills, with the ability to manage multiple priorities.

• Good communication and follow-up skills, with the confidence to coordinate with employees, suppliers, drivers, and service providers.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Strong attention to detail and ability to maintain accurate records and documentation.

• A proactive, practical, and solutions-oriented approach to daily administrative tasks.

• Ability to work independently while also supporting different teams and management.

• Professional attitude, discretion, and strong interpersonal skills.

• Previous experience in a professional services, consultancy, engineering, or corporate environment is an advantage.