مساعد تنفيذي

Reporting to the General Management, you will provide support and coordination for the General Manager's activities and contribute to the smooth operation of the department. As the primary point of contact with internal stakeholders, the Group, and external partners, you will also be responsible for organizing site visits, receptions, and events, as well as the administrative, budgetary, and logistical follow-up of associated services. In this capacity, your main responsibilities are as follows: 1- Support and Coordination of the General Management - Manage and optimize the General Manager's schedule: meetings, appointments, business trips, and deadlines; - Organize business meetings and business trips and ensure the associated logistics; - Prepare and track expense reports related to business trips; - Prepare and format correspondence, presentations, reports, and files for the General Management; - Ensure the flow of information between the General Management, Headquarters, the various sites, and internal and external stakeholders; - Develop and maintain a coordination network with assistants at headquarters and other sites interacting with SED Morocco; - Guarantee the confidentiality of processed information and documents. 2- Organization of visits, receptions, and events - Organize visits for clients, the Group, partners, and other site visitors; - Coordinate receptions, internal and external events, and key site events; - Prepare programs and schedules and manage all logistics: reception, rooms, catering, transportation, accommodation, badges, and access; - Coordinate internal stakeholders and external service providers; - Ensure the quality of the reception and adherence to Safran's image and standards. 3- Administrative, Budgetary, and Service Monitoring Management - Ensure the monitoring of the General Management's budget and expenses and produce regular reports; - Prepare and monitor purchase requests related to the General Management, visits, and events; - Track quotes, orders, receipts, invoices, and payments in coordination with the Purchasing and Finance teams; - Monitor service providers and ensure the proper execution of services; - Anticipate budget variances and ensure the administrative closure of requests. 4- Coordination of Mail and Logistics Needs - Organize and coordinate the courier's activities; - Monitor mail, packages, documents, deposits, and withdrawals; - Ensure the proper transmission of documents and adherence to deadlines; - Handle ad-hoc logistical needs within your scope.

Desired Candidate Profile

With a Bachelor's degree (or equivalent) in Executive Assistance, Management, Business Administration, or a related field, you have a proven track record in an Executive or Management Assistant role, ideally within an industrial or international environment. You possess excellent organizational and coordination skills and can manage multiple tasks simultaneously with rigor and responsiveness. Your discretion, sense of confidentiality, autonomy, and excellent interpersonal skills enable you to interact effectively with stakeholders at various levels, including in an international context. You are proficient in office software, particularly Outlook, Excel, and PowerPoint, and are comfortable with administrative and budgetary tasks. Fluency in both French and English is essential.