Administrative and Management Assistant H/F | Casablanca (Morocco)

Job :

Reporting to the Administrative and Financial Director, you will be responsible for the administrative management of purchase and supplier invoices, as well as their processing and scheduling in compliance with internal procedures.

• Receive, check, and control supplier and purchase invoices (compliance of information, supporting documents, amounts, and payment terms).
• Ensure the reconciliation of invoices with purchase orders, receiving slips, and other supporting documents.
• Prepare and schedule supplier invoices according to due dates and internal procedures.
• Oversee the invoice validation process with the various departments concerned.
• Enter and update invoice-related data in the management system.
• Monitor payment due dates and update invoice tracking reports.
• Check the compliance of files before transmission for payment.
• Ensure the filing, archiving, and retention of administrative and accounting documents.
• Respond to supplier requests regarding the status and progress of their invoices.
• Ensure compliance with internal procedures related to purchasing, invoicing, and supplier payments.
• Monitor and update dashboards related to invoices and payments.

Required profile :

• Associate's or Bachelor's degree (Bac+2 to Bac+3) in Administration, Management, Commerce, or equivalent.
• 2 to 3 years of previous experience in an administrative role, ideally in an industrial setting.
• Good command of the Microsoft Office Suite, especially Word and Excel.
• Good organizational skills and ability to manage administrative tasks.
• Good interpersonal skills and ability to communicate with various stakeholders.
• Rigor, autonomy, discretion, and sense of priority.
• Team spirit and ability to work in a dynamic environment.