Office Manager – Board Of Directors (bod)

Job Summary

Job Title: Office Manager Board of Directors (BOD)

Location: Riyadh Saudi Arabia
Employment Type: Full-Time

About the Role

We are seeking a highly organized proactive and discreet Office Manager to support the Board of Directors (BOD) by managing executive office operations and ensuring seamless coordination of administrative and strategic activities. The ideal candidate will possess exceptional organizational skills strong communication abilities and experience supporting senior executives in a fast-paced corporate environment.

This role requires a professional who can manage confidential information with integrity while ensuring the efficient operation of the executive office.

Key Responsibilities

• Manage the daily operations of the executive office supporting the Board of Directors.
• Coordinate and manage the BODs calendars meetings appointments and travel arrangements.
• Prepare meeting agendas presentations reports minutes of meetings and follow-up action items.
• Handle confidential correspondence documents and sensitive information with the highest level of discretion.
• Coordinate communication between the Board of Directors and internal/external stakeholders.
• Monitor and follow up on key action items ensuring timely completion.
• Organize executive meetings board meetings and corporate events.
• Maintain accurate records filing systems and executive documentation.
• Liaise with various departments to ensure smooth communication and execution of executive directives.
• Support strategic initiatives and special projects assigned by senior leadership.
• Ensure the executive office operates efficiently while maintaining professional standards.

Qualifications & Experience

• Bachelors degree in Business Administration Management or a related field.
• 58 years of experience as an Office Manager Executive Assistant or Executive Office Administrator supporting senior executives or Board-level leadership.
• Strong experience managing executive calendars meetings travel and confidential documentation.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Microsoft Teams.
• Strong organizational multitasking and time management skills.
• High level of professionalism integrity and confidentiality.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience within a corporate or group organization is highly preferred.

Key Competencies

• Executive Office Management
• Board-Level Coordination
• Calendar & Meeting Management
• Executive Correspondence
• Travel & Event Coordination
• Document & Records Management
• Confidentiality & Discretion
• Communication & Stakeholder Management
• Time Management
• Problem Solving
• Organizational Skills
• Microsoft Office Suite

What We Offer

• Competitive salary and benefits package.
• Opportunity to work closely with executive leadership in a dynamic corporate environment.
• Professional growth and career development opportunities.
• Collaborative and high-performance workplace.

Ideal Candidate Background

We are looking for professionals with experience supporting Board Members C-suite executives or senior leadership teams within large corporate organizations holding companies or multinational businesses. Candidates with exceptional organizational abilities executive office management experience and a proven track record of handling confidential matters with professionalism will be highly preferred.

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