مسؤول الوثائق

Working on document control systems using the established Royal Commission platforms and hard-copy archiving system for multiple projects. In-depth knowledge of document flow and management, dispatch, transfer, and distribution to different Departments. Carrying out and generating electronic document control procedures, numbering, archiving, and retrieving. Establishing and maintaining a strong electronic document control system for multiple projects. Handling electronic document records using different software. Plan, organize, and implement a system for efficient document processing of all communications, contractor documents, design documents, construction documents, or other internal or external documents. Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time. Record keeping of received and sent letters to the various consultants and other contractors. Maintain proper records for all documents, whether inside or outside the RC. Remove superseded data and replace it with more current data from the site team. Type correspondence, reports, and official letters as required by the Department using both MS Word and computerized word-processing/spreadsheet systems. Perform administrative liaison functions between other Departments and the Department and Section Heads. Proof data and typewritten reports; check for correct format, spelling, and punctuation. Photocopy documents and make distribution as required by the Royal Commission standard procedures. Attend telephone calls as required. Perform any other job-related duties as assigned.

Desired Candidate Profile

Bachelor s Degree in Business Administration, Management Information System, or another related field. 0 3 years of experience in project coordination, document control, or administration. Ability to prepare reports, organization structures, flow charts, schedules, and action plans. Strong organizational skills, including multitasking and time management. Strong working knowledge of the Microsoft Office suite, including Word, Excel, and PowerPoint. Other computer skills are a plus.