Admin Support Officer

Job Summary

Location:

Jeddah Maddinah Saudi Arabia

Job ID:

R0146264

Date Posted:

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

No

Job Description:

Job Description

The opportunity

Coordinating office activities and operations to secure efficiency and compliance to company policies

Monitor visitor access and maintain security awareness.

Coordinate with Security for the registration of the visitors

Control inventory relevant to reception area.

Receive and sort mail & Fax and deliveries.

Answer telephone screen and direct calls and Provide information to if require.

Take and relay shipments from DHL and TNT

Supervise the activity of clinic and request the medical items.

Greet persons entering organization

Direct persons to correct destination

Deal with queries from the public and customers

Schedule appointments for the visitors

Monitor and maintain office equipment ( Fax copy machine)

Tidy and maintain the reception area

Keep visitors record

Coordinating office activities and operations to secure efficiency and compliance to company policies.

Regular check of Admin workflow print each request and forward to the concerned admin staff for necessary action.

Handle & Control office supplies requisition in coordination W/ SCM.

Handle the Canteen duties organize with the suppliers of meals distribute invoices for the canteen to adequate cost centers.

Assisting the Reception area in attending & answering income calls and sending faxes.

Implement accurate filing documentation controls archiving for Admin activitys.

Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.

Supervise the transportation request and organize the drivers dispatch

Supervise and request Kitchen Supplies

Coordination with the regional Admin staff when required.

Process of Individual Telephone Bill Payment

Arrangements of meeting rooms in the event of trainings (snacks Lunch) and support the business to arrange all events as well

Receive and review for hotels invoices rent-a -car invoices compounds invoices

Case by case study for top confidential cases which referred by Hitachi management for evaluation.

Prepare the monthly payment requests for Canteen subsid

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process Hitachi Energy uses digital and automated tools including Al-supported solutions to assist with activities such as application screening job matching and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachis Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process Hitachi Energy conducts pre-employment background checks that may include verification of employment history education criminal records and other relevant information in accordance with applicable laws.

For certain rolesparticularly those involving access to sensitive information financial responsibilities client data regulated environments or security-sensitive functionsadditional or more comprehensive background or security screenings may be required. These may include but are not limited to enhanced criminal history checks credit history reviews (where legally permissible) sanctions screening or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity and will always be conducted in compliance with applicable federal state and local laws. Candidates will be notified and where required asked to provide consent prior to the initiation of any such checks.

Required Experience:

Unclear Seniority

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