Document Control Specialist
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تفاصيل الوظيفة
Job Summary
Responsibilities
- Manage and maintain project documents using systems such as Aconex SharePoint or other Document Management System (DMS) platforms.
- Coordinate document flow between the Client PMO team Consultants and Contractors to support timely submission review and approval.
- Maintain and update document registers including drawings RFIs technical submittals deliverables compliance sheets and program correspondence.
- Track all incoming and outgoing documents maintaining proper logging distribution and filing.
- Monitor document review cycles and follow up with stakeholders to secure timely responses and adherence to deadlines.
- Verify that all submissions comply with program requirements procedures and quality standards.
- Maintain strict version control so that only the latest approved documents are used.
- Prepare and issue transmittals with accurate records and full traceability.
- Support program teams in tracking deliverables and maintaining organized documentation.
- Assist in audit preparation by keeping documentation complete and properly archived.
- Safeguard the confidentiality accuracy and integrity of all program documentation throughout the program lifecycle.
Qualifications
- Bachelors degree (BA/BS) in a relevant field.
- Minimum of 3 years of experience as a Document Controller with hands-on experience using industry-standard Document Management Systems (e.g. Aconex SharePoint EDMS).
- Strong command of written and spoken English.
- Proficient in Microsoft Office applications particularly Word Excel and Outlook.
- Good understanding of document control processes procedures and workflows within PMO environments.
- Strong organizational and communication skills with the ability to coordinate effectively with multiple stakeholders.
- Familiarity with administrative clerical and customer service practices.
- Ability to manage multiple tasks prioritize workload and meet deadlines in a fast-paced project environment.
Required Experience:
IC
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