Facilities Manager

Job Summary

Role:
Responsible for planning management and leadership of operational hard/engineering facilitiesand property management services to deliver effective high performance productiveworkplaces that meets the needs of business.

Key Responsibilities:
-Manage the day-to-day operation and maintenance of facilities properties common areas utilities and workplace services.
-Conduct regular facility inspections and identify pending incomplete defective unsafe or maintenance-related works ensuring timely resolution.
-Ensure proper operation and maintenance of critical electromechanical systems including transformers generators UPS systems chillers HVAC lifts firefighting systems and related equipment.
-Develop and maintain service standards operating procedures preventive maintenance systems and facility management processes.
-Manage planned and reactive maintenance activities including civil electrical mechanical HVAC plumbing firefighting and other building services.
-Ensure compliance with applicable statutory health safety environmental fire electrical lift water waste management and other regulatory requirements.
-Manage contractors service providers suppliers and maintenance vendors ensuring quality timely delivery contractual compliance and value for money.
-Source vendors obtain and evaluate quotations prepare comparative statements negotiate commercial terms and recommend suitable suppliers.
-Monitor vendor performance work completion staff attendance billing deliveries and service quality.
-Manage facility budgets and operational expenditure investigate cost overruns and identify opportunities for cost savings without compromising service quality.
-Oversee facility refurbishment renovation construction fit-out and space management projects.
-Support site selection and facility setup for new locations including coordination of fit-out and associated vendors.
-Ensure optimum utilization of facility space and maintain a safe functional and well-maintained physical environment.
-Establish effective complaint management and preventive action processes including root cause analysis and timely resolution.
-Maintain accurate records maintenance reports MIS operational data complaints inspections vendor records and other relevant documentation.
-Conduct regular inspections of buildings towers utility areas plants equipment basements and surrounding areas.
-Lead supervise motivate develop and appraise facilities and maintenance teams to ensure effective performance.
-Conduct regular team meetings to review operational activities pending complaints maintenance requirements materials and service issues.
-Liaise with clients vendors suppliers local authorities municipal authorities and other relevant stakeholders.
-Ensure timely processing of utility bills maintenance-related payments collections and other facility-related financial records where applicable.
-Monitor customer satisfaction and ensure timely resolution of facility-related concerns.
-Perform other facilities and property management responsibilities assigned by management.

Requirements:
-Bachelors degree in Facility Management Engineering Property Management Business Administration or a related discipline.
-6 to 12 years of relevant experience in facilities property building operations or maintenance management.
-Minimum 5 years of experience in a supervisory or managerial capacity.
-Strong knowledge of building operations and facilities management.
-Good understanding of electrical mechanical HVAC firefighting plumbing civil and other building services.
-Experience managing contractors vendors service contracts and maintenance teams.
-Experience in facility inspections preventive maintenance statutory compliance budgeting and cost control.
-Fluency in English and Arabic is required.

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