Administrative Assistant

Job Summary

We are looking for an Administrative Assistant to support our HR Operations Team. This role will primarily handle HR administration employee relations labor-related concerns and disciplinary matters while also providing general administrative and coordination support.

Key Responsibilities

HR Operations & Employee Relations

• Provide administrative support for day-to-day HR Operations and Employee Relations activities.

• Handle and coordinate employee concerns grievances complaints and labor-related matters.

• Support the management team in handling disciplinary actions warnings investigations and employee cases in accordance with company procedures.

• Prepare HR-related letters notices disciplinary documents reports and correspondence.

• Maintain accurate and confidential records of employee cases disciplinary actions and HR documentation.

• Coordinate with employees management and relevant departments to resolve employee-related concerns.

• Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements.

• Ensure HR processes and employee actions are properly documented and aligned with applicable requirements.

Administrative & Workforce Support

• Maintain employee files records trackers databases and document filing systems.

• Support employee onboarding mobilization accommodation transportation and other workforce-related administrative activities.

• Prepare reports presentations letters correspondence and meeting materials.

• Coordinate meetings appointments calendars travel arrangements and accommodation bookings.

• Assist with data entry HR reports trackers and dashboard updates.

• Coordinate with internal departments and business units on employee and administrative matters.

• Handle confidential and sensitive employee information with discretion.

• Support general office administration and document control activities.

Requirements

• Arabic speaker with strong English communication skills.

• Diploma or Bachelors Degree in Human Resources Business Administration Management or a related field.

• Minimum 5 years of relevant experience in HR administration HR Operations Employee Relations or administrative support.

• Working knowledge of Saudi Labor Law and HR regulations.

• Previous hands-on experience handling employee relations labor concerns grievances disciplinary actions warnings investigations and employee cases in Saudi Arabia is required.

• Experience dealing with Saudi labor-related matters and employee documentation is highly important.

• Strong proficiency in Microsoft Office particularly Excel Word PowerPoint and Outlook.

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