مدير المشتريات وإدارة الموردين

Job Description

As part of strengthening our Purchasing team, we are looking for a Purchasing & Supplier Administration Manager.

The position is primarily focused on the administrative and operational management of purchases, supplier monitoring, order and invoice processing, and daily support for the Purchasing teams.

In the context of organizational transition, the position will also contribute to monitoring operational needs related to Purchasing activities in Spain and Portugal.

Management of purchase requests and orders

Process purchase requests (PR) and ensure their transformation into purchase orders (PO);

Create, modify and track orders in the ERP;

Verify that orders comply with internal needs and negotiated conditions;

Ensure follow-up on order confirmations and deadlines;

Follow up with suppliers when necessary;

Comply with internal approval procedures and applicable framework agreements.

Ensure the management and monitoring of the generic Purchasing email inbox as well as the processing and routing of requests received.

Invoice management and payment tracking

Ensure the management and monitoring of the email inbox dedicated to Purchase invoicing;

Check and validate invoices against purchase orders and services performed;

Identify and address discrepancies between orders, receipts, and invoices;

Ensure coordination with the Accounting / Finance department;

Monitor supplier payments and contribute to resolving any potential blockages;

To ensure the administrative follow-up of invoices related in particular to temporary work, service provision and professional expenses.

Ensure invoices are processed on time and follow up as needed.

Supplier Administration

Provide administrative support to suppliers;

Update the databases of suppliers, products, prices and contractual information;

Participate in the creation and updating of supplier files;

Ensure the filing and archiving of purchase documents and contracts;

Participate in the preparation and monitoring of supplier contracts;

Contribute to the resolution of administrative or billing disputes.

Operational purchasing support

Provide daily support to operational buyers;

Participate in supplier consultations and requests for quotes;

Help identify new suppliers based on internal needs;

Participating in straightforward negotiations and obtaining preferential terms

Follow up on internal requests until they are closed;

Ensure regular coordination with the various internal stakeholders.

To monitor the day-to-day needs of headquarters and requests related to General Services for Spain and Portugal.

Administrative management and reporting

Monitor spending and purchase commitments;

Prepare periodic dashboards and summaries;

Track spending by site and by purchase category;

Review and control expense reports and business expenses directly in the dedicated application;

Ensure the monitoring and validation of business trips in accordance with current internal procedures;

Ensure that documents and transactions comply with internal procedures;

Ensure traceability of operations in management tools and systems.

Desired Candidate Profile

Qualifications

• Bachelor's degree (Bac+3) in Management, Business Administration, Purchasing, Commerce or equivalent field;
• 2-5 years of experience in a similar role: Purchasing Administration, Procurement Support, Purchasing Assistant, Procurement Specialist or Supplier Management;
• Good experience in processing PR/PO, invoice management and supplier follow-up;
• Experience in monitoring payments and managing the administrative aspects of contracts;
• My mastery of ERP systems;
• Very good command of Microsoft Office, especially Excel;
• Very good level of French;
• A good professional level of Spanish is essential, given the daily interactions with Spain and Portugal;
• Good level of professional English.

Research skills

• Rigour and a sense of organisation;
• Very good administrative follow-up skills;
• Ability to handle multiple requests simultaneously;
• Internal service sense;
• Ease in communicating with suppliers and internal teams;
• Autonomy and reactivity;
• Good ability to identify and resolve administrative discrepancies.