Executive Assistant

Job Summary

Location:

Dammam Eastern Region Saudi Arabia

Job ID:

R0141544

Date Posted:

Company Name:

HITACHI ENERGY LTD

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

No

Job Description:

The opportunity

Executive Assistant work is focused on supporting an individual executive or small number of executives in their day-to-day office activities including Obtaining and organizing information for use in conferences speeches and reports as requested by the executive editing proofing formatting document design/production form filling and data addition scheduling/coordinating meetings diaries and travel arrangements. Also receiving/relaying telephone messages from internal and external sources managing the time/interaction executives have with internal and external sources Typically this role is required to handle confidential business and personnel information.

How youll make an impact

• Organizing and servicing meetings (producing agendas and taking minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with relevant organizations and clients and logging or processing bills or expenses.
• Acting as a receptionist and/or meeting and greeting clients and greeting visitors and directing them to the appropriate departments or individuals.
• Answer telephones and respond to inquiries via telephone or email and book meeting rooms set up conference calls and take messages and minutes during meetings.
• Perform administrative tasks including filing and photocopying writing emails memos and letters.
• Implement and/or develop office procedures and record systems and manage database entry and client files. Order and maintain supplies and document financial information.
• Organize and distribute messages make and confirm travel arrangements Prepare and mail outgoing correspondence.
• Maintain confidential department files/records and perform routine bookkeeping tasks and assist with presentations and reports.
• Responsible for ensuring compliance with applicable external and internal regulations procedures and guidelines.
• Living Hitachi Energy core values of safety and integrity which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelors degree in Business Administration or related degree.
• 5 Years of experience in international companies.
• Good communication customer service and relationship-building skills.
• Teamworking skills and organization and time management skills.
• Attention to detail negotiation skills Assertiveness and flexibility and tact discretion and diplomacy.
• The ability to be proactive and use your initiative: to see what needs doing and to do it.
• The ability to use standard software packages (e.g. Microsoft Office) and to learn bespoke packages if required.
• Proficiency in both spoken & written English language is required.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process Hitachi Energy uses digital and automated tools including Al-supported solutions to assist with activities such as application screening job matching and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachis Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process Hitachi Energy conducts pre-employment background checks that may include verification of employment history education criminal records and other relevant information in accordance with applicable laws.

For certain rolesparticularly those involving access to sensitive information financial responsibilities client data regulated environments or security-sensitive functionsadditional or more comprehensive background or security screenings may be required. These may include but are not limited to enhanced criminal history checks credit history reviews (where legally permissible) sanctions screening or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity and will always be conducted in compliance with applicable federal state and local laws. Candidates will be notified and where required asked to provide consent prior to the initiation of any such checks.

Required Experience:

IC

Apply Now