مدير مكتب وأخصائي موارد بشرية شامل - خلفية عمل في وكالات

Department: HR & Administration

Reports To: [Managing Director / CEO / HR Manager]

Location: PDF – Cairo Office

Employment Type: Full-Time

Job Summary

We are looking for a highly organized, proactive, and people-oriented Office Manager & HR Generalist to oversee the day-to-day administration of the office while supporting key HR activities across the employee lifecycle.

The role will be responsible for managing office operations, facilities, and administrative activities, while also handling general HR responsibilities including recruitment, candidate screening, job offers, onboarding, attendance management, employee records, and HR policies and procedures.

The ideal candidate should be hands-on, well organized, commercially aware, and capable of managing multiple priorities while maintaining a professional and positive workplace environment.

Key Responsibilities

1. Recruitment & Hiring

• Manage the end-to-end recruitment coordination process for assigned positions.
• Prepare and publish job vacancies through relevant recruitment channels.
• Screen CVs and shortlist candidates based on job requirements.
• Conduct initial candidate interviews and assessments when required.
• Coordinate interviews between candidates and hiring managers.
• Maintain an updated recruitment pipeline and hiring tracker.
• Support hiring managers in defining job requirements and candidate profiles.

2. Onboarding & Employee Administration

• Coordinate the complete onboarding process for new employees.
• Ensure all required employment and personal documentation is collected and maintained.
• Introduce new employees to company policies, procedures, workplace rules, and administrative processes.

3. Attendance & Employee Records

• Manage and monitor employee attendance, working hours, lateness, absences, vacations, and leave records.
• Follow up on attendance exceptions and ensure compliance with company policies.
• Prepare regular attendance reports for management and payroll coordination.
• Maintain confidentiality and accuracy of employee information and HR records.
• Identify areas requiring improvement or clarification.

4. Office Management & Administration

• Manage the daily operations of the office and ensure a professional, organized, and productive workplace.
• Manage and oversee office supplies, utilities, amenities, stationery, equipment, and general administrative requirements.
• Manage relationships with office suppliers, service providers, maintenance companies, and other external vendors.
• Monitor office maintenance, cleaning, security, utilities, and other facility requirements.
• Support office moves, expansions, renovations, and workspace changes when required.
• Manage and own staff ai-tools, creative, tech and HR subscription, renewals, tracking, budgeting, planning, contacting suppliers for any technical issue for resolution.

7. Employee Engagement & Internal Support

• Serve as a first point of contact for employees regarding general HR and administrative matters.
• Support and manage employee engagement and internal communication activities, outings, birthdays, workshops, courses and town-halls.
• Assist management in creating a positive and professional workplace environment.
• Coordinate company events, employee activities, and internal initiatives when required.

Required Qualifications & Experience

• Bachelor's degree with related experience in the field of (Marketing or Consulting Agencies).
• 2–3 years of relevant experience in HR administration, office management, administration, or a similar role.
• Previous experience handling recruitment and employee administration.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Good command of Microsoft Office / Google Workspace.
• Good command of English.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong problem-solving and follow-up skills.
• Ability to work independently and manage multiple priorities.

Preferred Competencies

• Hands-on and proactive approach.
• Strong attention to detail.
• Professional communication style.
• Strong ownership and accountability.
• Ability to deal effectively with employees at different levels.
• Good negotiation and vendor-management skills.
• Ability to build and improve administrative and HR processes.
• Flexible and adaptable to a fast-paced working environment.