الموارد البشرية · الإدارة

bout Trillium Construction

Trillium Construction is a general contracting and fit-out company delivering residential, commercial, and retail projects in Egypt. We focus on quality execution, accountability, and disciplined project management.

Position: Admin & HR Officer

We are looking for an organized, detail-oriented Admin & HR Officer to manage daily personnel administration, attendance and leave records, payroll preparation, recruitment coordination, and office operations.

The successful candidate will help establish and maintain reliable administrative systems, ensure employee records are up to date, and coordinate communication and reporting across office and site teams.

Key Responsibilities

1. Human Resources & Personnel

• Maintain accurate employee files, personal records, employment contracts, and related documentation.

• Track employee attendance, lateness, absences, overtime, and leave balances.

• Prepare monthly attendance and leave summaries for payroll processing.

• Assist in preparing payroll data, including attendance adjustments, overtime, deductions, and approved allowances.

• Coordinate employee onboarding, documentation, and recruitment interviews.

• Coordinate social insurance registration, updates, and related documentation with the company's designated provider or relevant authorities.

• Track contract renewals, probation periods, employee documentation, and other personnel deadlines.

• Maintain confidentiality of employee records and salary information.

2. Office Administration

• Manage daily office administration, supplies, and general administrative requirements.

• Follow up on company vehicle documentation, renewals, maintenance records, and related paperwork.

• Maintain organized filing systems for company documents, contracts, licenses, and records.

• Coordinate meetings, prepare schedules, record action points, and follow up on assigned tasks.

3. Internal Coordination & Reporting

• Collect daily site and departmental reports from the relevant team members.

• Monitor reporting deadlines and follow up on missing or delayed submissions.

• Prepare a daily report submission tracker and escalate repeated delays to management.

• Coordinate internal announcements, meeting schedules, and administrative communications.

• Support management with periodic HR and administrative reports.

4. Process Improvement

• Develop and maintain practical Excel trackers for attendance, leave, employee documentation, and reporting compliance.

• Identify administrative gaps and recommend improvements to increase efficiency and accountability.

Requirements

Qualifications and Experience

• Bachelor's degree in Business Administration, Human Resources, Commerce, or a related field.

• 1–3 years of experience in HR administration, personnel affairs, or office administration.

• Good working knowledge of Microsoft Excel and Microsoft Office.

• Experience maintaining employee records, attendance sheets, leave trackers, and administrative documents.

• Basic knowledge of payroll preparation, employment contracts, and recruitment coordination.

• Familiarity with Egyptian labor regulations and social insurance procedures.

• Strong written and verbal communication skills in Arabic.

• Working knowledge of English for business correspondence and documentation.

Personal Attributes

• Highly organized and detail-oriented.

• Reliable in meeting deadlines and following up on outstanding tasks.

• Professional, discreet, and trustworthy when handling confidential information.

• Able to communicate firmly and professionally with employees, supervisors, and management.

• Proactive, independent, and capable of managing several administrative tasks simultaneously.

• Comfortable working in a construction company with both office-based employees and site teams.

Preferred Qualifications

• Previous experience in construction, contracting, engineering, or another multi-site business.

• Experience preparing monthly attendance and payroll summaries.

• Ability to create structured Excel reports and tracking systems.

Candidates should be prepared to demonstrate their Excel skills and explain how they would manage attendance discrepancies, missing site reports, and confidential employee information.