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About the Role

We are looking for an experienced Purchasing Supervisor to oversee purchasing activities within our manufacturing operations. The successful candidate will be responsible for managing procurement requests, sourcing reliable suppliers, negotiating prices and commercial terms, and ensuring the timely availability of materials, spare parts, and production supplies while maintaining quality standards and cost efficiency. The role requires strong negotiation, analytical, and coordination skills, as well as practical experience in purchasing within a manufacturing environment.

Responsibilities and Duties

• Supervise daily purchasing activities and ensure compliance with company procurement policies and procedures.
• Review purchase requisitions from Production, Maintenance, Warehouse, and other departments to ensure accuracy and completeness.
• Source, evaluate, and develop relationships with local suppliers to ensure competitive pricing, reliable quality, and timely delivery.
• Negotiate prices, payment terms, delivery schedules, and other commercial conditions with suppliers.
• Prepare and issue purchase orders in accordance with approved requisitions, budgets, and authorization procedures.
• Follow up on purchase orders to ensure materials, spare parts, consumables, and production supplies are delivered on time.
• Coordinate with Production Planning, Warehouse, Quality, Maintenance, and Finance to ensure purchasing activities meet operational requirements.
• Monitor inventory levels and coordinate with the Warehouse and Planning teams to avoid stock shortages and unnecessary overstocking.
• Evaluate supplier performance based on price, quality, delivery reliability, responsiveness, and service levels.
• Identify alternative suppliers and purchasing opportunities to reduce costs and minimize supply risks.
• Ensure that purchased materials and supplies meet approved specifications and quality requirements in coordination with the Quality Department.
• Resolve purchasing-related issues, including delayed deliveries, incorrect quantities, damaged materials, and supplier disputes.
• Maintain accurate purchasing records, supplier databases, quotations, purchase orders, and supporting documentation.
• Monitor purchasing expenses and support cost-saving initiatives without compromising quality or production continuity.
• Prepare periodic purchasing reports covering spending, supplier performance, pending orders, delivery status, and cost savings.
• Supervise and support purchasing team members, distribute tasks, and monitor performance against established targets.
• Ensure compliance with internal controls, approval workflows, and company procurement procedures.
• Support the development and continuous improvement of purchasing policies, processes, and supplier management practices.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Engineering, or a related field.
• 4–6 years of experience in purchasing or procurement, preferably within a manufacturing environment.
• At least 1–2 years of supervisory experience is preferred.
• Proven experience sourcing and purchasing raw materials, spare parts, packaging materials, consumables, or other factory-related requirements.
• Strong knowledge of supplier sourcing, quotation analysis, price negotiation, and purchase order management.
• Experience coordinating with Production, Warehouse, Maintenance, Quality, and Finance departments.
• Good understanding of inventory management principles, stock availability, and material planning.
• Strong negotiation, analytical, problem-solving, and supplier relationship management skills.
• Proficiency in Microsoft Excel and ERP systems; experience with SAP, Oracle, or Microsoft Dynamics is an advantage.
• Ability to manage multiple purchasing requests, prioritize urgent requirements, and meet operational deadlines.
• Good communication, organization, and follow-up skills.
• High level of integrity, attention to detail, and commitment to company policies and procedures.